The strata committee needs to hold a meeting, and it can be a “paper meeting”, in order to appoint its nominees to attend the mediation on the owners corporation’s behalf, and give those nominees the authority to settle the matter. The secretary or strata managing agent responds to the mediation invitation from Fair Trading with this information, by the due date given, otherwise it is deemed non attendance by the owners corporation. The response could also be that the owners corporation wishes to decline the invitation.
Fair Trading issues a mediation outcomes letter after mediation which is unsuccessful or partially successful, to the mediation applicant to then include in their application to NCAT. There is a similar letter for when mediation does not take place due to absence of a party. These letters are the necessary evidence that mediation has been attempted.