Do you have a strata manager? I’d like to think the SM would be working through all of this with the owner who wants to do the renovation and making sure all the relevant document is provided. That said, the SM may be very busy with multiple schemes and it could fall to the Secretary and other Committee members to chase it all up and make sure the by-law is internally consistent. My preference is to have all the plans attached to the by-law. If they are not, how does a potential future buyer of that property know if the renovation that was completed was ever actually approved? Sometimes the contractor names can’t be included in the by-law because th ey change after the by-law is approved (contractors pull out, or are unavailable, some refuse to quote until after the reno is approved by Council). But if the owner is trying to do the right thing, and the Committee is engaged and maintaining open and constructive lines of communication, then it should be possible to get the proper documentation in place. Remember that the by-law is not just a document that gives approval for the reno. It has to stand the test of time as it specifies who is responsible for what on an ongoing basis, and it communicates to a future potential buyer of that property what they are responsible for. So the owner has to be prepared to spend money on adjustments to that by-law if the project changes mid-stream.