Are STRATA committees required to be held formally or can they have ring arounds like they’ve been doing for ages and how can you confirm if interests are being declared if there are no minutes.
Many small schemes make minor agreements using ring-arounds. They are not strictly legal but they are done on the assumption that no one will be bothered. Obviously, this is open to exploitation if a committee does everything over the phone and it’s arguable that taking up visitor parking spaces for the benefit of one owner should have gone to a proper meeting, had an agenda and had minutes issued.
If you want to put the cat among the pigeons, raise a case for mediation at Fair Trading to resolve a breach of Schedule 2, Part 2, Section 5 (assuming your block has fewer than 100 lots).
(1) The secretary of the owners corporation of a strata scheme that is not a large strata scheme must give notice of a meeting to each other member of the strata committee at least 3 days before the meeting and to each owner.
(2) Notice is to be given by displaying the notice on the notice board maintained by the owners corporation or in accordance with section 263.
At the very least, this will remind the committee that they have to be a bit more transparent in their dealings. If the secretary continues to do everything over the phone, there are processes by which you can have them removed from the committee. FYI: Section 263 is all about how notices can be delivered and includes emails.