Proxy forms can be of two types: (a) one where the proxy holder has been authorised to to vote on all matters, as he sees fit (i.e UNRESTRICTED) or (b) one where the proxy holder has been authorised to vote on only certain matters.
Not so. There is one, and only one proxy form or format and it allows either option.
In this case the authoriser would list what those matters are (not what MOTIONS they are) and how the proxy holder is to vote.
I don’t see the difference between “matters” and “motions” (although it uses the words “matters” on the form). If a “matter” isn’t included in a motion, then it can’t be voted on.
Before the start of the AGM, in accordance with the agent’s instruction, you should email him/her the proxy or hand it in at the AGM’s start.
This only applies for smaller schemes of less than 100 lots. Larger schemes have to have their proxies in 24 hours before the scheduled start of the meeting.