Yes I take your point, there could be confusion. Ideally the notice of meeting should specify the rules that apply to proxies – for a smaller scheme I don’t see what issue there may be with someone providing a proxy at the meeting – but as I say it should be clear from the outset. Our scheme of 9 has always accepted proxies at the meeting.
Have a look at the NSW Fair Trading template proxy form.
Note 1 to the template says:
- This form is ineffective unless it contains the date on which it was made and it is given to the secretary of the owners corporation at least 24 hours before the first meeting in relation to which it is to operate (in the case of a large strata scheme) or at or before the first meeting in relation to which it is to operate (in any other case).