Fortunately where I am in the ACT, we are not required to display EC minutes so publicly. In practice ours can be found by anyone interested but they are not in everyone’s face. Even so, committees I have been on have tried to walk a fine line between accurately recording the deliberations of the committee while avoiding gratuitous exposure of often petty grievances between neighbours.
We avoided using names. In order to be accurate we would have to write things like ‘The owner of unit 25 has complained that the new tenant at unit 24 is doing …’ In our case the unit number is the door number so we can’t disguise it further. I gather that in NSW, perhaps apartments generally, lot numbers and door numbers don’t necessarily coincide so a reference to ‘lot 123’ might not identify a door number in an obvious way, let alone a name. However, if the matter became a legal matter, it might be helpful to have unambiguous minutes that identify times, places, people, dates etc.