Renjay – I’m a little confused, but assuming the Meeting was the one to change Strata Managers, then even though there were only three (3) attendees, if that was was a quorum (albeit as you state barely) then I don’t understand why there was no vote on the Motion, because in that way you could either have adjourned it, defeated it, or found out if the instigator really did have those proxies and thereby passed it and put the whole saga to bed, and have your easily-manipulated majority suffer the consequences!
Anyway it’s too late now particularly as there’s an AGM on the way, but again I’m confused about your statement that you’ll “never have the necessary 75% in attendance at AGM or EGM to even attempt a motion to exclude”; exclude what?
If you mean to vote-down or to defer the Motion to terminate one Agency Agreement and to commence another, then that’s determined one way or the other by a simple majority vote, where you only need 51% of those in attendance at the Meeting (including by proxy) to decide upon the outcome.
Quite frankly, other to again urge you and like-minded Owners to also letterbox drop in order to encourage a majority to attend the AGM or to at least sign yet another proxy (as a replacement for any given to the instigator) including their explicit instructions regarding a change of Strata Manager at item 3, then I don’t know what more I can suggest as a means to have your Owners Corporation make an informed decision on this issue.
Perhaps print all the responses here and distribute that with your letterbox drop, together with a blank proxy form.