Billen Ben said:
PeterC said:
So… Did the budget approved at the last AGM include $3000 for whatever is being done to the hall? If yes, I suppose the EC can approve its being managed this way.
I think you will find the Act is very specific about who can handle money and who has management roles. The idea that sub committees (i.e. advisory groups ) can be give autonomy over OC money and management decisions is inconsistent with what the Act requires….Would you be happy to have an advisory group in your OC given OC money to manage and account for when you know it is not consistent with the requirements of the Act? I'm not.
Obviously something more going on here but as for my own comment, an example we have working just fine, and quite legal I think, is that our “grounds coordinator” (one person sub-committee) has permission from the EC to spend a certain amount from the AGM-approved gardening budget largely at her discretion on new plants or mulch or similar as required. Just which species to plant, where and when, is generally left to her judgement together with the contractor who does the actual work. Both have shown good judgement in the past and we don't need to micromanage. She has particular expertise, access to cheap commercial tube stock and will pick a good time to do planting according the season, whether it has rained, what other jobs need attention from the contractor and so on. On occasions the EC will feed through suggestions from owners: 'A particular area is looking a bit bare after some bushes died or whatever'. As treasurer, I am happy to forward an email from the grounds coordinator, with a scan of the receipt attached, to the managing agent, copied to the other EC members, to say it is OK to reimburse the grounds coordinator for plants she has purchased. The EC would of course have to step in if poor choices were being made or the budget exceeded but we have not had that problem.