Flame Tree – The following extract from the Qld govt web site might answer your question:
Committee meetings
Body corporate legislation does not deal with owners’ motions to committee meetings. However the minutes of committee meetings must include details of any correspondence (notes or letters) presented to the meeting.
Therefore an owner can send correspondence to the committee and this can include a request for the committee to vote on at its next meeting.
However, if a request is put more formally as a motion, it can be dealt with more efficiently.
A number of adjudicators’ orders refer to committee transparency and adding items to agendas. You can search for adjudicator’s orders on the Australasian Legal Information Institute (AustLII) website.
A lot owner who is not a Committee member must give the secretary at least 24 hours written notice of their intention to attend the Committee meeting.