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Topic
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I live in a large Sydney complex comprising 5 different Strata Plans (SP) each with its own Executive Committee (EC). There is also a 5 member Building Management Committee (BMC) – made up of 1 representative from each SP.
One of the BMC representatives will be overseas for 4 months and we intend to appoint someone from his SP to make decisions in his absence.
What type of documentation is required to ensure we do this correctly? The normal proxy form appears to apply only to meetings. Our BMC only meets once a year, all matters, for example – quotation approvals etc are handled via email.
Thank you.
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Replies
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Hi Cappy
Refer to your Strata Management Statement (SMS) the registered document that describes the legal responsibilities of your BMC. Each is a little different depending on which legal firm has drawn up the SMS. There should be a form for either a back up representative or proxy within the SMS. Our SP makes a point of appointing the BMC rep and back up at a General Meeting. We are also looking at the roles and responsibilities of the BMC rep and how we can support them around difficult decisions (read conflict within the BMC) through our by-laws, where our by-laws provide policy guidelines.
The BMC strata manager should also be able to assist with advice around a replacement BMC rep too, regarding the requirements of your SMS.
Hope that helps
Alley Cat