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Topic
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A motion was put (standard at AGM) for the minutes of last meeting to be passed as a TRUE account. I did not agree and voted accordingly. My reasons were given to the Strata Manager. This motion was passed with votes from the people who had been at this meeting . However votes were taken and added to the count from proxies and people who were not at this AGM. I simply want to know if this possible to vote on a true account when they had not been present? When I asked the chairman of our E.C. I was told that all members of the O.C. had the right to vote.
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bim – all Owners should (actually must) be provided with the Minutes of the immediately preceding General Meeting, and any of those who submitted a Proxy Form prior to the commencement of that most recent AGM and like you had issues with those previously issued Minutes should have used the provision on the Form to direct their Appointed Proxy to vote as you did; that is against the Motion for acceptance.
Obviously for whatever reasons some absent Owners didn’t see any problem with the Minutes, and so the Motion to accept those as a true and accurate record was properly passed by a majority vote of those present and entitled to vote at the AGM, that is both personally and by proxy.
bim, this may not be an answer to your exact question.
I think the only course of action open to you is to make sure the official record (be they the minutes of the following AGM or executive notes) show your reasons for not wanting to accept the minutes as a True account of what went on.
Another way is to propose a motion for the next EC meeting the briefly details your dissent. something like:
YThe EC acknowledges and records the fact that there were several objetions to the motion which were …
Even if they don’t agree, the dissenting point of view will (or should) be on the record as part of the agenda.
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