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Topic
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A Secretary of an EC has called an EGM by e-mail, attached to this e-mail is an agenda. If called with the allowable notice this appears to be legal under the ACT. Sending the Agenda with the notice effectively gags any owner from placing an item on the agenda irrespective of how early the notice is sent.
Is this the way the system works?
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Replies
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Provided your Owners Corporation has voted to have “notices” provided by e-mail to those Owners who have accounts and have provided their details, and those papers are received at least 7 days in advance of the Meeting, then YES that’s how it works.
But it doesn’t have to….
After discussions to determine the availability of Executive Committee Members I always issue all Owners with a Preliminary Notice six (6) weeks in advance so as to provide the date, time, and venue for each General Meeting (i.e. Annual & Extraordinary) and to call for any Motions to be submitted within 21 days, but as that’s optional, perhaps submit a Motion for inclusion on the Agenda for a vote by a simple majority at your next A.G.M. to thereafter make a Preliminary Notice mandatory for your Owners Corporation.