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Topic
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Can someone please confirm if unit owners are entitled to see the Executive Committee minutes in Victoria. Can a copy be provided to unit owners after every committee meeting? For our upcoming AGM we have been provided with copies of the committees newsletters but I would like to know if everything that is being voted on in Committee Meetings is appearing in the newsletter.
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Replies
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Yes. The committee must keep accurate minutes of every meeting. Among other things, the minutes must include the date, time and place, names of those present and all resolutions. Victorian unit owners are entitled to see the EC Minutes after each meeting.
Here is an extract from Consumer Affairs Victoria:
https://www.consumer.vic.gov.au/housing-and-accommodation/owners-corporations/meetings-and-committees/running-meetingsMinutes of a meeting
The owners corporation must keep minutes of all its meetings and make them available to all of the owners corporation members before the following meeting. The minutes, which are usually taken by the secretary, must record these matters, as a minimum:
- date
- time
- location
- names of lot owners present
- names of lot owners who have provided proxies
- names of proxies present
- text of all resolutions
- outcomes of any voting on resolutions.
If an owners corporation member believes the minutes have been recorded incorrectly for these particular matters, they can use the dispute resolution procedure under the Owners Corporations Act 2006.
For other matters that a member believes have not been recorded correctly, the resident should consult the owners corporation’s rules. For more information, view our Complaint handling in your owners corporation page.