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Topic
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Newly appointed to the strata executive committee and need advice
Hello fellow flat-chatters,Our longstanding secretary has moved out and taken care of all matters administrative. I have taken on the mantle so I am super keen to get things running smoothly. Our previous secretary was very protective of her role and opinion so much of the other committee members took a back seat.
I would like more engagement so plan on setting up a Facebook group, manage our tasks using something like Asana, store documents and photos in Google Drive and Photos, and keep our correspondence with the strata manager and contractors through email, so there is some paper trail I can follow.
So first things first, I would like to meet with our EC and discuss our current contracts, outstanding work, budget, future spending, etc.
Can you lovely people provide me with some guidance on how to call, minute, and document an EC meeting so that everything is documented and actioned transparently and follows the Act’s requirements.
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You said you have a strata manager.
If they have been delegated the role of secretary , which is usual, just ask the strata manager to call a committee meeting.
Similarly the strata manger could chair the meeting, and takes minutes, and subsequently distribute them.
This all depends that you have a competent strata manager.