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Hi
Just a quick one. I am the secretary and convened a SC meeting. The chair has suddenly given their apology due to personal matters.
Can the meeting still go ahead?
I think I read somewhere that the Chair can delegate someones else to chair but I can’t find it. I’d like to send that reference to them so they can nominate someone else to chair so the meeting can still go ahead.
Many thanks
Weetbix
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Weetbix – In addition, for an ordinary strata committee meeting (i.e. not a General Meeting) SSMA 2015 Schedule 2 Part 3 Section 8(2) may help:
Part 3 – Meeting procedure
8 Chairperson to preside
(1) Chairperson to preside The chairperson of the owners corporation is to preside at any meeting at which the chairperson is present.
(2) Presiding member where chairperson absent In the chairperson’s absence from a meeting, the members of the strata committee present at that meeting may elect one of their number to preside at that meeting and the person so elected is, while so presiding, taken to be the chairperson.
(3) Chairperson does not have casting vote The chairperson does not have a casting vote in relation to any motion but may vote in his or her own right if otherwise entitled.
(4) Chairperson may be only person present A meeting is, subject to the provisions of this Schedule relating to the quorum, validly held even though the only person present at the meeting is the chairperson of the owners corporation.
The key to all this is that the chairmanship of a strata committee is not a permanent position and can’t be “delegated” by the incumbent.
The committee chooses the chair and can elect a replacement when the chair isn’t there.
They can even replace the chair at any point during the year provided the election is an item on the agenda.
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What happens at an AGM when the chairperson is present but the Strata Manager takes over and chairs the meeting thus having the best position to sway argument on various topics to the companies advantage e.g. to take out a loan for defect works that are not structural.