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Topic
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Our strata recently had an important EGM and owners who couldn’t attend submitted their vote to the strata manager before the meeting.These owners didn’t appoint a proxy to vote for them. They actually submitted a “Yes” or “No” vote on all the motions. Owners were told that the vote was a “poll vote” at the meeting, meaning that units of entitlements would determine what motions were passed.
Are the votes, submitted by owners who couldn’t attend the meeting, on the amended motions invalid? Those that couldn’t attend may have wanted to change their mind and vote differently on the amended vote. What’s right in this circumstance? Thank you.
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Replies
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A Proxy is considered valid provided it is signed and dated, and given to the Secretary of the Executive Committee at or before the General Meeting, or a minimum 24 hours before that Meeting in the case of a “large strata scheme” (i.e. >100 Lots).
So by default, the Secretary holds all Proxies.
A Poll Vote may be requested by any Proprietor at the Meeting, and as this changes the vote counting mechanism not the Motion itself, the elections made by Proprietors submitting Proxies in advance of the Meeting still stand for those Motions.