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[struggler]

If the EC of our complex organizes quotes for work/maintenance around the complex then doesn’t do anything with those quotes for over 3 months, am I right in thinking that they would have to get the quotes redone?

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[scotlandx]

That would depend on the terms of the quote/s. A quote should usually include a statement indicating the length of time for which the quote is valid, i.e. after that time it is subject to change. If there is no period stated then you would at the very least confirm that the quote still stands.
Of course other things might have changed which affect the scope of works, in which case the original quote would be subject to variation.

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[Sir Humphrey]

A regular problem we have is that it can be hard to find a competent tradesperson to do work that is more complex than a handyman job but too small for most builders to be interested in (eg. general refurbishments to carports or installing a 60m exposed aggregate footpath, or rebuilding retaining walls that were bowing and in danger of collapse due to a lack of proper subsoil drainage). This means it can take a while to get quotes organised. Most quotes have a standard 1 month period for which it is valid printed on the form but then we usually are assured that the quote will be good for longer than that. We have not had problems except where various thing dragged a job out for a year and some of the required work changed. 

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[struggler]

Thanks for the replies. The problem here is our EC arranged quotes for maintenance work 8 months ago approved a quote but never got around to arranging to get the work done. They then had another quote done for work that could only be carried out if the work from the first quote was completed. This second quote was done over 3 months ago, over 6 months for the first quote. And may need to have first quote redone as the areas quoted on have further deteriorated in the 8 months since first reported.

I am getting my facts straight if i want to go down the path of taking the OC to the CTTT under section 162 of the act for their non compliance with section 62 of the act I need to ensure what.i say is correct.

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[struggler]

Have just discovered that our EC is arranging yet another quote, this will be quote three, for a matter of outstanding maintenance. The last quote was voted on at an EGM earlier this year that was organized to vote on this quote. Even though the quote was not provided with the EGM agenda.

This quote is being done by another firm this time. I would think this would be because the previous firm that has quoted twice on this matter, and numerous times on other matters two or three times for each matter all of which never came to fruition, has told our EC to take a jump and stop wasting their time. So, should the EC now arrange another EGM to vote on this quote, even if the price is the same, as it is another company?

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[Whale]

Struggs – If neither the Motion that was put nor the Resolution of it at the EGM includes the name of the contractor who it was proposed would do the work and the quoted price is the same (or less), then NO I don’t believe that your Owners Corporation needs to convene another General Meeting just to use a different contractor.

As a matter of interest, what’s your E/C’s problem? It sounds to me like somebody who attends the Meeting/s should ensure that the wording of all Resolutions on Common Property maintenance includes something about timeframes for Work Orders to be issued to successful contractors; know anyone who could handle that?

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[struggler]

Thanks for your reply Whale.  Well yes, I could handle time frames for work orders.  I used to when I was on the committee before.  I would organize all the quotes then arrange for the work to be carried out then inspect the work before approving the payment.  All usually done withing 3 months of starting the quoting process.  But the other members of the committee sat back and did absolutely nohiring.  Took weeks for them to get back to me about anything.  Then they sat back and said how easy it was on the committee.  So I got off.  And now nothing gets done.

The quotes they are getting now are the third quotes for work that can’t be carried out until other maintenance has been done (up to two quotes for that work).  And to do this outstanding work on common property will require access  through half the units but not the other half.  I bet that they have not considered this and should this work ever be quoted on an approved, the contractor will turn up and knock on the door, expecting the resident to have been advised only to find no one home.  Causing another delay.  Of course I could tell them this, but since I have been berated for offering advice the last few times, I think I will sit back and watch. 

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[Author]

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