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We intend to begin looking at our SP’s documents shortly. While we are aware of the fee requirement, we are not entirely certain of when the payment should be made. I remember seeing advice that it (the payment) should be attached to the S108 request, which seems unreasonable, since we don’t know how long it will take us to view & copy the documents, therefore an invoice should be sent later. Does anyone know?
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I have never sought access or copies for a SP documents but have requested other documents where a charge has applied. I have done this on three occasions. On each occasion I forwarded a cheque for an amount to cover what I estimated it would cost and told the bodies that if it cost more or less they should contact me for the additional monies or refund me as was appropriate.
Depending upon how many units in your SP and the systems used to record the information you want, charges will vary I guess. If they are going to charge more you should ask for details of how that charge is made up. Asking them for details of how a charge is made up also puts them on notice that they can’t just pull a figure out of the air and the makeup would help if you disputed anything.