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[Billen Ben]

The “fun and games” never stop in my SP.
Our AGM is coming up. Our mailing system has two levels. One level is sending things in the post and it applies to about half the OC owners mail.
The other level involves a communal mail box. The communal mail box is a box with 20 or so pigeon holes that are alphabetised. The mail from the OC’s mailbox at the front of the SP, that includes owners mail, is taken from the front box to the pigeon hole box and stuck in that box; anyone can do this it is completely open to anyone.

Sometimes to save a few bucks the EC cut out the middle man (Aus Post) and just put things straight into the pigeon holes because the owners use the street address of the SP.

There is no security and no privacy. Mail theft has been an ongoing issue for 20 years or more.

I do not know if the EC cut out the middle man in this instance but half the AGM notices end up in the pigeon hole mail box regardless of whether the EC put them there or the post saw them end up there.

Apparently some bright spark has decided to relocate all the AGM notices in the pigeon box to the near by creek.

The OC has fulfilled its obligation to give notice of the meeting but given half the owners will not get their notice it creates an interesting situation.

There are some interesting issues here:
does the OC have an obligation to reissue the notices? (if reissued they will not have a clear 7 days)
given the pigeon holes are shared by anyone with a last name starting with the same letter can anyone really say it was removed from “my mailbox”?
what is the OC obligation to providing a secure and private mail delivery destination (mailbox for every unit)?
In a large SP it means about 40 or 50 people will not get their notices; where does such a theft leave the outcome of an AGM when such an unusual event occurs?

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