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[daphne diaphanous]

We are about to request to inspect our SP’s records. We want to see the minutes of all meetings, meeting notices & agendas. What we don’t know is whether the minute book contains the latter two. Can anyone help please?

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[Whale]

That’s usually the case, although as logical as it is there’s no requirement for Strata Managers to keep notices of meetings, agendas, and minutes in the one file.

You may be surprised about how many Strata Managers still don’t keep electronic records, so your best bet would be to tell the Strata Manager precisely what records you want to see in advance of the day, and hope that they oblidge by at least making the relevant files available – and hopefully they’re not of the lever-arch variety!

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[daphne diaphanous]

Thank you Whale. We’ll take your advice & specify our requirements. Their web site boasts of electronic record management leading to speedy documents retrieval, which we’ll quote in our request.

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[Millie]

I’d also make sure you have a digital camera with you to photograph the documents you need. That way you avoid the exorbinant photocopying charges. Whale is correct, be very specific in advance. Alas this hasn’t stopped our Strata Manager from denying knowledge of documentation which we know exists. Good luck.

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[daphne diaphanous]

Thank you Millie. We do intend to take our camera & yes, we too expect vanishing documents.

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