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Topic
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We are active members of our Strata Committee but find other members regular leave us out of email communications and make decisions without involving us. We have raised the issue with the Strata Manager and committee but it continues to happen. What are our options, we are in NSW?
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Normally I tend to favour being flexible so that decisions on simple matters can be made quickly by email and then formally minuted at the next meeting. However, when some committee members are being left out, that is when you have to insist on formal process.
At the next meeting, make a point about the need to minute decisions. Insist that the minutes record that you did not take part in the decision because it was not communicated to you. Put things onto the agenda, even when you suspect the others have gone behind your back, to force a discussion.
Keep insisting that the minutes record your exclusion from the decision even if the numbers are against you to change the decision. I guess sometimes you might support the decision but were just left out of discussion. Then insist that the meeting minutes record a decision was taken out of session without your knowledge but you would support it. IE, get pedantic about process.
Put a motion to the committee that any instruction to the strata manager that purports to be a committee decision must be CC’d to all committee members. How could anyone object to that?
To add to SH’s response here is a useful article from Hynes Legal regarding voting outside of a committee meeting, and where it is useful, and why it should not be used too frequently. It is a Qld opinion but should generally apply across all States.
https://hyneslegal.com.au/archived-news/voting-outside-committee-meetings-nar-234