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Along with many other strata we have a very poor Strata manager at present (Sydney)
We recently had our AGM. Once I had the agenda in my hands (with 5 clear days notice), there were motions that had not been seen by the SC and which I wanted changed. One of these concerned a new by-law, another concerned the renewal of our contract with the SM Company. In all, I put 5 amendments to motions at the meeting. All of these motions with amendments were voted on in the affirmative.
I received the minutes today. I am the Chairperson and there was no consultation with me or with the secretary about the minutes before they were distributed. None of the amendments were listed.
With the motion concerning renewal of the contract, the amendment put was “THAT in accordance with Section 50 of the Strata Schemes Management Act 2015 (“Act”) the term of appointment of … (“Agent”) as strata managing agent of Strata Scheme No … be extended by 3 months; and that … (“Agent”) send a copy of the strata roll to the secretary.
The minutes just state “Motion defeated”. The amendment is not mentioned.I know that under normal circumstances you have to wait for the next AGM to correct minutes. In this case one of the amendments concerning the wording of a new by-law, and the motion concerning the renewal of contract cannot wait another year.
What is the best way to handle this?