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Hi all,
I am part of an SC in which I am the secretary. The SC has 5 members. Only 3 (including me) came to the previous SC meeting. I published meeting minutes and other owners are now disagreeing with some of what those minutes say. The topic of discussion (not a motion and no votes were taken) was somewhat complicated as it involved flooring.
Question: Assuming at the next SC meeting they vote ‘no’ to ‘do we agree to the previous meeting minutes being true and accurate’ what happens? I would be out voted. But I want to stand by my version. I *feel* as if they want to back track on some of what they said. Can we say no and move on? Do they need to provide a counter version? And then what happens if I disagree with those?
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The topic of discussion (not a motion and no votes were taken) was somewhat complicated as it involved flooring.
If it wasn’t a motion – meaning it wasn’t on the agenda – then it shouldn’t be in the minutes (and probably should not have been discussed).
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Could you agree at the next meeting to have the minutes simply say: ‘The committee also discussed flooring. No decisions were made.’?
Where I am, we circulate the minutes to the committee members by email so they can agree or propose edits. Once agreed, they are distributed to owners. At the next meeting, we record that the ‘minutes of the meeting of (date) were accepted out of session and circulated to owners’.